How To Share your Calendar with others In Outlook 2007

by Nideesh C on April 19, 2011 · 0 comments

in Outlook 2007




One of the benefits of Outlook is the ability to share Calendars with others. In Microsoft Office Outlook 2007 or Outlook 2003, you can make your calendar visible to others and view others’ calendars. Calendars can be shared to provide access for others to view but not make any changes. Access can also be provided for others to make appointments on your Calendar. Access is based on permissions established with appropriate department personnel. To do this, follow the below steps.

After opening Outlook 2007, select the Calendar bar on the left hand side:

Outlook 2007  Calendar

To share your Calendar with others, in the Navigation Pane, select Share My Calendar.

Share Outlook calendar

The following window will appear:

Share Outlook 2007 calendar

Enter the name of the person to whom you want to grant access to view your Calendar.
Type a subject for your email message. Select the Allow recipient permission to view your Calendar.
You may also select Request permission to view recipient’s Calendar if desired. This step is optional.
The completed Share your Calendar form:

Share Outlook  calendar

 

Select the Send button. A message box will appear:

Share Outlook  calendar message

Select the Yes button. A second message box will appear:

Share Outlook  message

An email message will appear in the invitee’s mailbox:

Share Outlook open message

Click on the “Open this calendar” button.

The invitee Mailtest2’s Outlook 2007 Calendar program will display the Calendar entry from Mailtest1

Share Outlook 2007 open

Select the Calendar entry for April 26th and the following window will open.

Share calendar in Outlook 2007

Finally, after closing and opening Outlook 2007, the original Calendar Mailtest1 will be now be listed in
the Navigation Pane of Mailtest2.

Calendar share

Select the Mailtest1 Calendar button and the Calendar of Mailtest1 will open.

calendar 2007

 

 

 

 

 

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