The Outlook calendar can be used for managing your own time, creating appointments and scheduling meetings with others. You are also able to view other peoples calendars if you have permissions to do so. Similarly, you can set up permissions for others to view your calendar. To do this, follow the below steps.
After opening Outlook 2007, select the Calendar bar on the left hand side:
The Calendar will open:
The calendar, like other objects in Outlook 2007, has several views you can customize:
Day View:
Week View:
Month View:
To create an entry, select in the Calendar pane and select New Appointment:
The following window will open. Fill in the various fields with the information on Name, Date, Time, Location, etc., and then select Save and Close when done.
The meeting date and time appear.
To invite others to the meeting, select the appointment you just made:
The following window will open:
Select Invite Attendees and the next window will appear.
Select the To button and the Address Book will open:
You may select an individual, a small number of invitees, or a Global Distribution Group. You may also change the address book to your Contacts list for your personal Contacts and Distribution Groups, or a combination of both. Here, let’s select the Mailtest Distribution Group we created earlier. Drop down the Address book window and select Contacts.
Select the Mailtest Distribution Group, then the Required button, then the OK button:
The following window will appear:
Select Send to send the Calendar invitation to the Distribution Groups’ Calendars. The calendar entry now appears on the recipient’s Calendar.
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